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Telephone Town hall Meeting  (Powered By Tele-Town Hall, LLC)

The Most Powerful Tool in Mass Personal Communication. In one hour, you can interact LIVE with thousands, tens of thousands, even hundreds of thousands of constituents, voters, or members of your organization at the touch of a button!

Tele-Town Hall Meeting Features

  • LIVE Polling Questions: You may configure an unlimited number of customized polling questions prior to your event, which you can pose LIVE to participants during conference. Participants respond to these questions by pressing numbers on their phone keypads that correspond to the answers you have previously configured. Responses by participants are collected and displayed aggregately in real time on the Speakerís web interface and are available for review the following day in your detailed statistics report.
  • Invite Guest Speakers: Enhance your audienceís experience by inviting any number of guest speakers, star personalities, or experts in a particular field to join your Tele-Town Hall event from practically anywhere in the world.
  • Live Audio Web Broadcast: Reach out to younger generations, in particular, who spend significant amounts of their time linked into the World Wide Web. Give interested members of your audience the ability to listen to and participate in your Tele-Town Hall meeting via an interactive LIVE Audio Web Broadcast of your event. (Will be available in the near future).
  • Live Video Web Broadcast: Add the ultimate personal dimension to your Tele-Town Hall meeting. Give interested members of your audience the ability to visualize the "star" Speaker in a private environment via an interactive LIVE Video Web broadcast of your event. (Will be available in the near future).
  • Transfer to Voicemail: At the conclusion of your event, you have the ability to send those participants who do not have an opportunity to ask their questions LIVE during the Tele-Town Hall event to the TTH voicemail center, where they can leave personal messages for you. These files are recorded individually in mp3 format and e-mailed to you after your event with the participantís name, address, and phone number attached.
  • Toll Free Inbound Calling: In addition to the outbound dialing of participants, Tele-Town Hall has the ability to setup a Toll Free Inbound telephone number that may be distributed prior to an event so that recipients of this number can dial in to participate in the Tele-Town Hall conference.
  • Staff Chat: Various members of the Speakerís staff (i.e. the Speaker, Screeners, & Observers) can communicate in real time via a chat feature built into the Tele-Town Hall computer interface.
  • Digital Event Recording: All Tele-Town Hall events are recorded digitally for quality assurance purposes and are available for download FREE of charge after each event. You can use this file to review the event the following day or make it available for download through your website. Some clients turn this recording into a "pod cast" and allow interested parties to be notified when a new Tele-Town Hall audio file has been made available for download.
  • Companion Line: Every event is assigned a phone number and extension to allow staff members, press, and other VIPs to listen to the event.
  • Instant Reporting: After each Tele-Town Hall event, the Speaker will be sent an easy-to-read, detailed report, which includes both the individual statistics for every household dialed, as well as the aggregate statistics for the Tele-Town Hall event as a whole.
  • Tele-Town Hall Follow-up Mailing: Send a personalized follow-up mailing the
    Next Day to interested participants from you Tele-Town Hall event.
  • For events in Spanish: Whisper prompts in Spanish are now available
    for the convenience of Spanish speaking participants.

Conducting a Tele-Town Hall Event

    On the day of your event, you will receive a Control Sheet with detailed instructions for conducting your Tele-Town Hall. The Control Sheet will include a unique ID and password for you to login to a simple web interface used to control the event through your web browser (such as Internet Explorer or Firefox). In addition, the Control Sheet will provide you with the contact information for your operator, the member of the Tele-Town Hall staff who is assigned to initiate the dialing process and monitor your event.

    When the event begins, our system will dial out to the list of households you submit. Every person who answers the phone will be played your pre-recorded Introductory Message that functions as an automated operator inviting each household to remain on the phone to participate in a Tele-Town Hall with the "star" Speaker. Participants will be automatically connected to a live event in progress until the dialing process is complete.

    If a participant wishes to pose a question, he/she can press "zero" on his/her phone keypad in order to enter the queue to ask the Speaker a question. You can optionally use Call Screeners (members of your staff) who can speak with callers first before placing them in line to talk with the Speaker. The Speaker will then use the web browser to control the event by "allowing" and "disallowing" participants to ask their questions live on the conference.

Detailed Reporting and Statistics

    When a list is loaded into the Tele-Town Hall system, you retain complete ownership over this data. Following every event, all the data you provide is returned with the results of the call, including participants, non-participants, answering machines, fax machines, busy signals, and other indicators. For those households participating in the call, you will also receive data for how long each household remained on the phone, if the household wished to ask the Speaker a question, and how the household responded to any polling questions. If you provide us with a unique ID number for these records, you can easily import these "points of interaction" back into any contact tracking system.

    In addition, all event results can be used to design the selects for future events. For example, you can tailor an event to target "only households that have accepted a call in at least one of the last five events conducted" or "all households that received your pre-recorded Answering Machine Message" or "all households that have remained on the phone for more than five minutes during an event." In addition to geographic selections, this allows you to build future events that are targeted specifically to your desired audience.

    Our Tele-Town Hall staff is happy to assist you with this process.

    Powered By Tele-Town Hall, LLC

 

For More Information: 888-285-1515 or 949-305-9244

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Call :888-285-1515 or 949-305-9244
Email : sales@targetmarketingusa.com
Postal address : Southern California, CA